Board Meeting Minutes

MINUTES OF THE MARCH MONTHLY MEETING OF

THE BOARD OF DIRECTORS OF CBBQA

CBBQA Board Meeting May 25, 2005

In Attendance: Brent Walton, Gene Goycochea, Randy Gill, Kip Hallberg, Glenn Cazenvae (Caz) , Grant Ford,

Taking Minutes: Jeni Ford

Agenda Item 1 Web Site

Discussion: Update by Caz.

Will be able to make requested changes in a more-timely manner

Caz Stated he needs content, pictures with narrative (who is in the picture).

Just getting links to other websites in not what CBBQA wants, but that is mostly what I get to work with.

Caz really would like to see the website fully up, changing and sent needed info.

Brent: Let’s at a minimum what is in the Smoking Times newsletter should be on the Web site. Grant agrees to send the newsletter info to Caz and Kell at the same time.

Caz: Send me the scores from the competitions, I will post them the same day.

Grant: We need someone to do that, if the person in-charge of the event could send them directly to Caz or Grant.

Grant: Dan Cannon said we can take anything off his site to put on ours, we can use links, it is better than nothing until CBBQA has more volunteers to help get stuff to Caz. Tom Chilton has also offer to let CBBQA use links and info we need to ask.

Action Item: Grant requests that all board members review site and give ideas to Caz, take just 10-20 minutes to review and provide Caz with your ideas, updates and corrections

Agenda Item 2 Smokin’ Times needs an Editor

Discussion: Still need an Editor for the Smokin’ Times (looking for candidates).

Next months will be a 2 page – full color with focus on 29 Palms, Boulder City

Brent: Can Kristin write something?

Jeni: Walt will write something.

Go for the Gold: No writer for this event yet

Surf and Turf: dates to late for the newsletter, will get posted in the July edition. Grant explained the time line for the newsletter, Info to NBBQN by the 15^th of each month.

Agenda Item 4 Still need help with Web Site

Caz and Pam to cover ideas and how they can work together to accomplish the most and work on a new layout for the font page along with other areas of interest.

Pam has been helping out with the CBBQA letter, envelopes, business cards, and Banner and Ads for the Smokin’ Times, she has also offer to help Caz with the website Brent will follow up with her on that.

Agenda Item 3 Calendar of Events

Some changes – Go for the Gold is 8/5, new name “Joe Davison’s Go for the Gold” BBQ Competition. Caz will link Joe’s story with the event on the website (we need to fine it first).

Do we have sponsors for Go for the Gold? – Todd needs sponsors.

Gene will ask Smart and Final

Grant will call Dura Flame or Kingsford

Grant will contact BBQ’s Galore

Todd will be vending for this event? (Not present at board meeting)

Gene volunteered his new pit if needed for upcoming events (thanks Gene)

Christian Men’s BBQ Association (CMBBQA.com) is a fun/social club and they have volunteered to help us at future events like 29 Palms. (Add them to CBBQA Helpers list)

Caz will be setting up a method of communication with all those who have helped us at past events so a letter or email will go out asking for help or sponsorship for new events. (Will be web based)

Discussion of hiring people for vending events especially for clean-up, under review.

Brent suggested creation of a vending committee.

Grant motioned to create a committee to put together a vending structure and methods, chaired by an experienced vendor. Seconded and Passed unanimously. This committee will create the framework for the operation, identify what events we want to do and why. Also deciding how much we can do so we don’t bite off too much.

Gene will be the chairperson and Brent the assistant chairperson. (Other members to be announced at a later date)

Agenda Item 5 Corrected Letterhead

Done – Grant will mail it out to all Board members

Agenda Item 6 Postal

Grant has CBBQA Permit Number and a mailing house to handle the details of mailing under the special non-profit permit.

Agenda Item 7 Memberships

Mailed out 4 new member packs

Take number list and starting point of 740 and up are new members

Pendants – Randy got 50 and will pass on to Grant for distribution

Grant will get more aprons made for vending – discussion of how nice it is to see so many people wearing CBBQA aprons at the events.

Grant will check price for better aprons to sell on CBBQA website.

Brent has a nomination for the open space on the board, the person will be contacted first before name is submitted to the current boardmembers. Open discussion regarding this open for the next week or board meeting

Membership drive – waiting for web site to get finished.

Targeted post cards to businesses that may be interested in CBBQA

Data base of over 2,000 prospects for CBBQA Membership (Business types)

Meeting will continue next week on Wednesday 6/1/05

The monthly meeting of the Board of Directors of CBBQA was held at the corporate office on March16,2005.

In attendance at the meeting were Grant Ford, Jim Mehl, Gene Goycochea, Brent Walton, and Randy Gille representing all directors of the corporation. Grant Ford acted as Chairperson and Randy Gille acted as Secretary of the meeting.

The Chairperson reported the old business as follows:

A. Banking

(1) Status of Signature Card

(2) Refund Banners

(3) Noll BBQ News (pay bill)

(4) Footnote pay bills

(5) Status of old Check Book (Jim Mehl)

B. Smokin' Times Calendar Page now completed (three months in advance)

C. Event discussion for CBBQA members, discussion regarding event/competition benefits to members column

The Chairperson also reported the new business as follows:

A. Need advertisement for newsletters

B. Calendar of events

(1) Rosebowl event on again (between Christmas and New Year)

(2) “Sample” CBBQA-event will join Gene’s event with CBBQ-profits to split with event to charities involved.

(3) Discussion regarding educational BBQ instructions-free

(4) Possible Kids BBQ -educational

(5) Gene to handle instructions for Surf and Turf

C. Frank Q-Fest/Picnic

(1) Raffle available

D. April 2, 2005 event-Clovis Marines-“Brent”

(1) Working on meat, soda, sides

(2) Talking with American Legion

E. New 24 students KCBS Class-(Set up for Sept. 22, 2005)

(1) Need Judges

F. West Coast Championship Fairfield

(1) Need to check what CBBQA events tie in w/activity

G. Website-needs impute attn CAZ, Brent

H. CBBQA-brochure-“general” w/be on website-8 1/2X14 Document Disc organization, benefits, contact #S Master will cover general info

I. B-Cards, stationary is being reworked by PAM. Stationary generic will be ready in a week.

J. Receipts-from Black Parenting Association will be utilized by CBBQA (Gene 2nd) as sample.

K. Disc Re Postal system

L. Disc Re current Member packages, cards and stickers

M. Full Color Banners from CBBQA 10% over cost

2 X 4

2 4X5 full color Banner

N. Advertise CBBQA

(1) Have pins?

(2) Have T- Shirts?

(3) increase-membership

O. National BBQ month is May, 2005

There being no further business before the Board, the meeting was adjourned.

Grant Ford, Chairperson

I, Randy Gille, hereby declares under penalty of perjury that the foregoing minutes are true and correct minutes of the March monthly meeting of the Board of Directors of CBBQA which took place on March 16, 2005

Randy Gille, Secretary

January 19,2005

California Barbeque Association
Board Meeting

Meeting called to order at 7:35 p.m.

In attendance: Jim Mehl, Todd Eves, Grant Ford, Brent Walton, Randy Gille, Kip Halberg
Invited Guest: Glenn “Caz” Cazenave, Kim Walton, Jeni Ford, Charles Miles

Jim Mehl handed the meeting over to Grant Ford, the 2005 President of the CBBQA

1. Internal Revenue Service: 501C3 Approved.

2. By Laws

2.1. By laws have not been voted on and approved.

2.2. Jim Mehl proposed to change the number of Board Members from 5 to 7. Seconded by Todd Eves. All in favor.

2.3. November deadline to nominate Board Members, only two were nominated. Those being Kip Halberg & Randy Gille. .Both accepted nominations.

2.4. Motion to amend Article 7.7 of the By Laws by Grant Ford to state that “ the elections of Board Members be suspended in the event only seven persons are interested in being on the board”. Jim Mehl seconded. All in favor.

3. Accounting

Jim Mehl has paperwork on current account and states that there is approximately $3000.00 in the CBBQA accounts.

Jim Mehl and Todd eves to call or E-mail Gina to retrieve all other bank account information belonging to the CBBQA by February 5, 2005

Grant Ford to have a budget by the Q-Fest

An emergency relief fund has been proposed. To be discussed at a later date.

4. Post Office Box

Motion to obtain a permanent PO box for the sole purpose was made by Grant Ford at a cost of approximately $65.00 per year. Material to be forwarded to individuals in need of access. Grant to look into obtaining such box. Seconded by Randy Gille. All in favor.

5. CBBQA 800 #

Grant Ford to check on getting 800 # for CBBQA

6. Election of 2005 Board Members

Motion made by Grant Ford to install Executive Vice President, Vice Presidents of the

Northern and Southern regions to the board. Seconded by Randy Gille. All in favor.

Todd Eves nominates Grant Ford, President. Seconded by Randy Gille, accepted by Grand Ford. All in favor.
Todd Eves nominates Brent, Executive Vice President. Seconded by Randy Gille, accepted by Brent Walton. All in favor.
Todd Eves nominates Brent Walton, Treasurer. Seconded by Grant Ford, accepted by Brent Walton All in favor.
Todd Eves nominates Randy Gille, Secretary. Seconded by Kip Halberg, accepted by Randy Gille. All in favor.
Grant Ford nominates Jim Mehl , Vice President Northern Operations. Seconded by Randy Gille, accepted by Jim Mehl. All in favor.
Grant Ford nominates Todd Eves, Vice President of Southern Operations. Seconded by Randy Gille, accepted by Todd Eves. All in favor.
Grant Ford nominates Kip Halberg, Membership Director. Seconded by Todd Eves, accepted by Kip Halberg. All in favor.

7. Yahoo Groups

Grant propose a “Code of Conduct” message on the Yahoo Group. Members must agree to this code of conduct to be included in the group. After 4 violations the member will be terminated. Glenn Cazenade to set up message on the Yahoo Group.
Jim Mehl to be head moderator of the Group with assistance of others.

8. 2005 Schedule of Events

Hillview Acres (tentative)

Q-Fest, February 4 & 5 East Shore RV in San Dimas

GO for the Gold, August 5 & 6 East Shore RV in San Dimas

Fairfield West Coast, August 12 & 13 in Fairfield

Modesto, May 6 & 7 in Modesto

Clovis Contest, September 23 & 24 in Clovis

Jim Mehl to check with Frank Boyer regarding northern California Q Fest

9. Membership

Benefits to members discussed by Grant Ford were the 2 pages acquired in the National BBQ News and discounts given to CBBQA by companies that are willing to support us.
Memberships can be updated and payments made at the Q-Fest to Grant Ford or on line at Pay-pal as soon as Jim Mehl & Glenn “Caz” Cazenade repair the problem.

10. Miscellaneous Items

Meeting will be held at Q-Fest a 4:00 p.m on Saturday. Members will be notified if any change to this time is made.
Grant informed that an Editor for the newsletter is needed. If interested please let him know.
Todd Eves proposed the CBBQA help with the disaster at Follows Camp. If anyone can help with donations please contact Todd as soon as possible.

Meeting adjourned by Grant Ford at 9:16 p.m.

In attendance: Jim Mehl, Todd Eves, Grant Ford, Brent Walton, Gene Goycochea, Invited Guest: “Caz” New Webmaster

10-20-2004
California BBQ Association
Board meeting

Meeting called to Order at 7:41 pm by Jim Mehl

1. IRS- pending, They wanted some more information, Brent forwarded it to them Awaiting answer as to 501c(3) status. Hopes to have answers by next meeting.
2.Financial Status, a report and update from Jim Mehl
a. Checking acct. balance $5188.83 We Have checks
b. Todd Eves is owed $130.00 for meat donation on behalf of CBBQA to operation BBQ. Grant is owed $100.00 for Insurance check for operation BBQ.
c. Send Formal letter from Board to Bank of America closing previous account opened there.

3. Insurance - Approved new policy to begin 12-1-2004 motion made by Todd, 2nd by Grant
Quote from Richard Antonucci @ Dibudio and Defendis, Fresno ,Ca

5.Website----New webmaster, Bill Wight retiring after many years. Motion to present Bill with a plaque or award of some type for all his dedication to maintaining our website. Motion by Grant

New Webmaster, Glen Cazenave ( CAZ ) will begin this month working with Bill, needs to bebrought up to speed. CAZ to be at next board meeting- as we have to discuss new web format and direction if we become a 501c(3).

6.Elections– Jim Mehl will get information out for people wanting to serve on board, send out info with renewals, and put on website.

8.Gina has resigned as Treasure, Jim Mehl will Act as treasurer for the balance of this year, until new board takes over. Motion by Brent , 2^nd by Grant, All in Favor.

9.Grant and Todd have charities they want to consider for us to do something for next year.
   A. Eli Home Inc.-- Helps with Abused children
   B. Hill View Acres–Helps with troubled children
   C. Hope for Firefighters– Widows and orphans of firefighters

Present:
Chilton, Tom
Eves, Todd
Ford, Grant
Goycochea, Gene
Mehl, Jim
Walton, Brent

Organizational structure was discussed. Grant Ford and Brent Walton reported on their progress with obtaining 501(c)3 status with the IRS. Brent says the Articles of Incorporation are coming to him from the State. The address for the CBBQA is in Washington , D.C. , which needs to be changed. Brent hired a courier to get the Articles of Incorporation, and he will have it by this coming Friday. It cost $54 for everything. We need to do a Statement of Information. It will cost $80 for filing and certified copy of the Statement of Information. We need a permanent address for CBBQA. For now, we will use Jim Mehl’s address. Grant volunteered to looking into other options, including a PO Box. Grant also volunteered to look into different options for phone plans.

We need an Explanation of the Budget for the IRS to show how we are a children’s charity.

Checking Account – there is no news. Jim Mehl will open a new account when he gets the Articles of Incorporation.

Insurance – we can use the old company, Scottsdale Insurance Company. We have a $4 million coverage, agent it Scott Pulido, CLS0959021 is Policy Number, from Trans Cal Insurance, 3800 Watt Ave. Ste 110, Sacramento, CA 95821. It expired 8/7/04 and the premium is 1200/year.

Website – Bill Wight and Dan Cannon have indicated they will be resigning as Webmasters. Jim Mehl will contact Pam Gram and see if she wants to do it.

Membership – we will issue numbers for membership cards. Grant will make the cards.

Todd Eves brought up that we should charge for food at Q-Fests so they can generate income for CBBQA. We approved moving ahead with the February Q-Fest in San Dimas that Dan Cannon is organizing.

Minutes of CBBQA Board Meeting
July 21, 2004
Meeting called to order at 7:38 by Jim Mehl, President

Members in attendance:

Jim Mehl
Todd Eaves
Grant Ford
Gene Goycochea
Brent Walton

Old Business:

1. IRS - Status
Report by Brent Walton. Need to have Employer Identification Number (EIN) to get status of report on IRS ruling.

Discussion on anyone having knowledge of CBBQA having such a number.
Contact Jeff Jones to find out. (CBBQA does have number as required for the record).
Report progress by next board meeting.
Motion made by Todd to have Grant and Brent keep moving forward on IRS 501c3 status,
Second by Gene, all in favor.

2. Team of the Year (ToY)
Rules discussion
Clarification on rules, CBBQA following KCBS rules.
*Note*
Arizona contest earlier this year not a KCBS event and does not count towards CBBQA ToY. No motions

3. Checking Account/ John Hopkins
Table account w/ B of A, Grant and Gene will continue to make contact with John Hopkins to resolve this issue.
Motion made to table account now by Grant, Second by Gene. All in favor.

4. Open new account or use Washington Mutual account in the interim.
Jim to work out details and report back to board, so that day to day business of CBBQA is not interrupted.
Motion by Gene, Second by Brent, All in favor

New Business
1. Checks to Todd for insurance for operation BBQ in the amount of $100.00 and $130.00 for Operation BBQ donation from CBBQA. Total $230.00. All agreed, check to be cut ASAP.

2. New rates for Gene to put in updated brochure.

3. Sixty seven new and renewal members cards sent out by Grant. Continues to work on more.

4. Business members, change items on web sit to update and reflect new rate.

5. Complete new by-laws by the end of this year. More discussion needed.

Motion to adjourn at 8:28 p.m. by Gene and second by Todd. All in favor.

Next meeting August 18th @ 7:30 p.m.

California BBQ Association
Board of Directors Minutes
June 16, 2004

Present:
Chilton, Tom
Eves, Todd
Ford, Grant
Goycochea, Gene
Hayes, Gina
Mehl, Jim
Walton, Brent

Meeting was called to order at 7:40 pm by Jim Mehl, President.

Brent Walton volunteered to be Team of the Year Chairman. Motion was made to name Brent Walton Team of the Year Chairman. Motion was seconded and passed unanimously.

Discussion was held of the checking account. Gina Hayes, Treasurer, says she doesn’t know anything about it. Grant Ford, Vice President, is sending Bank of America documents to Gina Hayes. John Hopkins still has the checkbook. John Hopkins is unreachable right now. According to Grant Ford, there should be about $400 in the account. Grant and Gene Goycochea will follow up with John Hopkins to retrieve the checkbook, statements, and to get John Hopkins’ name off the account.

The Washington Mutual account currently has a balance of $1344.39.

Insurance: the current status of the insurance is still unclear. It appears we don’t have any insurance at all. We will use a rider on Todd Eves’ insurance for $100 to cover us for the June 18 Operation BBQ for the Troops event. Todd has researched insurance and has found a policy that will cost us $1131 for the first year. Special riders can be added to the insurance for specific events. Motion was made to accept this insurance policy. Motion was seconded and passed unanimously.

Membership: Jim Mehl has been getting some applications, and Gina Hayes has been getting some applications. Jim needs to know about the applications that Gina is getting so he can add the names to the membership database. Grant Ford needs a list of new members that have joined since the last mailing of the membership card, certificate, sticker, etc. so he can send those items to the new members. Jim Mehl has the membership database but isn’t sure he can print out a list of new members. Jim agrees to send Grant a copy of the Access database containing the membership list. Grant will ask Jeff Jones for membership materials. Old members will all renew on January 1, 2005. Motion was made to increase renewal to $36 for personal membership, $72 for business membership, and to prorate new members at $3/month until January 1, 2005 and business members $6/month. Motion was seconded and passed unanimously.

CBBQA Board of Directors Meeting
May 5, 2004

Meeting was called to order at 7:35 pm.

Present were:

Chilton, Tom
Eves, Todd
Ford, Grant
Goycochea, Gene
Hayes, Gina
Mehl, Jim

Non-Board members present:

Boyer, Frank
Jones, Jeff
Kaun, Karl
Meredith, Bentley
Meredith, Kristin
Walton, Brent

Gina Hayes asked to be reinstated as Treasurer. Gina Hayes was reinstated as Treasurer.

Todd Eves asked the board to not accept his resignation from the Board of Directors. Discussion was held of Todd’s inappropriate behavior. In consideration that he made a public apology to the members, that he clearly understands that that kind of behavior is not acceptable, and that the board will not tolerate another such incident, his resignation was not accepted. The Board did base this on compliance to proper behavior with CBBQA in the future.

Brent Walton was nominated to fill a vacant position on the board. Nomination was seconded and approved unanimously.

Motion was made to elect Jim Mehl as President of the California BBQ Association. Motion was seconded and unanimously approved.

Discussion of the California BBQ Association 501 c 3 status was held. Jeff Jones indicated that the IRS has requested further information on our budget and on what percentage of our efforts are devoted to parties, festivals, etc. that are not charitable activities. Jeff Jones, working with Gina Hayes, Grant Ford, and Jim Mehl, agreed to coordinate a write up of this information for the IRS.

Motion was made to repay Gene Goycochea $2500 for a past debt for which he has previously turned in receipts, which were subsequently lost. Motion was seconded and unanimously approved.

Motion was made to allow Tom Chilton to publish and mail a newsletter with a maximum budget of $300 (reimbursement will be based on actual expenses verified by receipts). The newsletter is to come out 6 times per year, more frequently in busy months and less frequently in slower months. This arrangement will continue while the proposal from the National BBQ News is further researched. In the future, the CBBQA may consider purchasing a laser printer to publish the newsletter on. Motion was seconded and unanimously approved.

Discussion of a CBBQA brochure was held. Gene Goycochea read a draft, and some revisions were made.

Motion was made to authorize Jim Mehl, President, and Gina Hayes, Treasurer, to be signatories on the Washington Mutual Account. Motion was seconded and passed unanimously.

Motion was made for signatories on the Bank of America account to be the President, Jim Mehl, the Vice President, Grant Ford, and the Treasurer, Gina Hayes. If this is not possible, they are authorized to try to fix the Washington Mutual account. Motion was seconded and passed unanimously.

It was assigned to Grant Ford, to retrieve the CBBQA materials in John Hopkins’ possession, along with information relating to the account John Hopkins opened at Bank of America.

Motion was made to close all accounts under the name of Southern California BBQ Association and transfer all funds to accounts of the California BBQ Association. Motion was seconded and passed unanimously.

Jim Mehl will set up a new PayPal account and transfer funds.

Jeff Jones has received Articles of Incorporation for the California BBQ Association. "As the Incorporator of the California BBQ Association, I, Jeff Jones, appoint the officers and directors of the Southern California BBQ Association to be the corresponding officers and directors of the California BBQ Association."

Discussion was held of informing the insurance carrier of the name change from Southern California BBQ Association to California BBQ Association.

Discussion was held of the desirability of moving from the open Yahoo mailing list we currently use to a moderated forum similar to what the Arizona BBQ Association uses. People were in agreement that the current open format is causing problems with the CBBQA’s public image. Gene Goycochea agreed to talk to Lane Smith from the AZBBQA about the possibility of setting up a forum for us.

Todd Eves suggested that we try to have a regular meeting on the third (3rd) Wednesday of every month. People were in agreement with this suggestion.

Motion to adjourn was made at 9:10 pm. Motion was seconded and passed unanimously. Jim Mehl adjourned the meeting.

CBBQA Board Meeting Minutes – February 18, 2004

Meeting was called to order at 7:30 pm.

Boyer, Frank
Chilton, Tom
Eves, Todd
Ford, Grant
Goycochea, Gene
Hayes, Gina
Hopkins, John
Jones, Jeff
Kaun, Carl
Mehl, Jim
Meredith, Bentley

Election of new officers:
The following officers were elected:
John Hopkins – President
Grant Ford – Vice President
Tom Chilton – Secretary
Gina Hayes – Treasurer

The following appointments were made by the President:
Gene Goycochea – Event Chairman
Todd Eves – Sponsorship Chairman
Tom Chilton – Newsletter Editor
Bill Wight – Web Page editor

Motion was made by Todd Eves that each board member should spend at least 10 hours a month working for the CBBQA. Motion was seconded and passed unanimously.

Treasurer Report – Gina Hayes reported that receipts need to be turned in for reimbursement to occur.

Motion was made by Gina Hayes that in order to be reimbursed, a receipt must be presented. It is recommended that CBBQA expenses be paid with a credit card as a back-up means of record keeping. If you don’t use a credit card and don’t have a receipt, there will be no reimbursement. Motion was seconded and passed unanimously.

Judging School. John Hopkins presented facts about the April 17, 2004, Judging school to be held in Burbank, California. KCBS requires there to be 24 people at the class. If there are less than 24 people, the sponsor (in this case, CBBQA) will have to pay $35 for each person there is under 24. The value of the classes to BBQ was discussed. It was noted that having more judges helps put on contests, many of the people in the judging class join CBBQA, and some become contest cooks. Discussion was held about how much the judging school would cost the CBBQA. John Hopkins estimates that if the class is full, we should either break even or make a small amount of money.

Motion was made that John Hopkins will set up a budget for the judge’s school so we can see how much it will cost, and then use that as a baseline for future classes.

Jim Mehl reported how much money is in the CBBQA accounts: checking account, $3998.03, Pay Pal account, $2554.52. Gina Hayes, as Treasurer, suggested that statements for these accounts be sent to her.

Gina Hayes made a motion that two (2) signatures be required on all checks from CBBQA. The signatures would be those of the President and of the Treasurer. Motion was seconded and passed unanimously.

Motion was made to have John Hopkins as a new signature add-on to the CBBQA checking account, and to have Jeff Jones, the outgoing President, removed as a signatory to the checking account.

Reminder: Frank Boyer reminded the Board that there will be the annual picnic at his house this April 17.
Motion was made by Todd Eves to set a $200 budget for the picnic on April 17. Motion was seconded and unanimously approved.

Discussion was held regarding using the National BBQ News for our newsletter. We would have one page in the newspaper, and each member would receive the newspaper. Frank Boyer has received a cost proposal from the National BBQ News which will be discussed at the next Board meeting. John Hopkins asked Tom Chilton to look into the proposal, and into costs of publishing our own stand-alone newsletter and come up with a recommendation.

Gene brought up that the Team of the Year rule needs to be clarified. It was never intended to say that teams need to compete in three (3) California contests in order to be eligible for TOY points. It was meant to say that teams need to compete in three (3) California contests in order for points earned in contests outside of California will count toward TOY. The Board decided to clarify the rule to state that teams must compete in three (3) California contests in the same year as any outside California contest in order for the TOY points from the outside California contest to count.

Motion was made to adjourn the meeting at 9:10 pm. Motion was seconded and approved unanimously.

CBBQA Board meeting - 1/21/04
Board Members present on the call:
Jeff Jones, John Hopkins, Carl Kaun, Jim Mehl, Todd Eves, and Gina Hayes.
Absent: Gene Goycechea, Henry Joe Peterson
Guest Members: Bentley Meredith, Frank Boyer, Tom Chilton and Grant Ford

7:40 pm called to order
Discussion about the Norco Charity event in August. If they want us to be the vendor we cannot do that due to insurance reasons, but we might be able to offer volunteers to help them cook and serve bbq and use our resources to get meat and supplies donated. They will need to pull the permits and have the set up for the event. John Hopkins will talk with John (the contact person) to let him know what is needed and what cbbqa can do and not do.

National BBQ News, $1.00 per member per month/issue for the CBBQA newsletter. We would have one page 11x14 and it would need to be camera ready files. The hardest thing would be to find someone who would be the editor each month and have it camera ready. The association would need to purchase adobe software to make it a PDF file for NBQ.

Frank Boyer will contact them about size, info and if there is a contract needed.

Qfest – Todd will look into the items that the association will buy for the Q fest. Carl suggested that there may not be enough meat for the 100 people coming. Additional meat, plates, forks, cups, etc… as needed will be purchased by Todd Eves as he works with Dan Cannon on this event.

John Hopkins made a motion, Gina Hayes 2nd “That up to $200.00 for supplies and meat as needed for the Q fest for Todd Eves to buy with”.
Approved, and Todd will turn in receipts for what is purchased. Anything over $200 will need to be approved by the President Jeff Jones or Gina Hayes Treasure.

General membership meeting:

Vote by ballot either mailed in already or at Qfest will be announced at meeting. Ballots can be given to members before the meeting if they have not sent in the ballot yet. Some members have not received ballots and they will need to get them at the Qfest.

Agenda for the meeting will be a simple financial statement, ToY, Legal status of CBBQA and announcement of votes.

Carl made a motion to turnover the board right after general election second by John Hopkins, passed by majority with one no vote. The new board will decide what to do going forward at that time for electing officers and when the next board meeting will be.

Jeff and Gina will work with the new officers to turn over the checking account and pay pal accounts and any additional documentation needed.

Gina talked about Buffalo Days BBQ competition in Greenville. The 3rd weekend in July is when Gina thinks it is. This is a very large street fair/festival and they would allow sampling and vending as well as competition. John Hopkins and Jim Mehl could be the contest reps if needed. More information to follow

Gene Goycochea will be having his BBQ contest same as last year. John Hopkins will get more information for the membership.

Todd will contact Ray at follow camp to inquire about the competitions there this year, if they are on and when they will be. Todd we report back to the board and membership what he finds out.

Legal status, Jeff reported we are waiting on the State of California to send us the Articles of Incorporation. He is expecting them any day. Once we receive them then we mail the IRS paperwork in for the 501(c) 3 status.

No additional business presented

Meeting adjourned 8:25pm
Jeff Jones, President CBBQA

Minutes of the Board of Directors Meetings - 2005 & 2004